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Notice
21 September, 2020

Notice of Annual Meeting and Proxy Form

The annual meeting for MHM Automation (NZX: MHM) is to be held on Wednesday 21 October 2020 in Christchurch.

Notice is hereby given that the 2020 Annual Meeting of Shareholders of MHM Automation Limited (the Company) will be held at The George Hotel, 50 Park Terrace in Christchurch on Wednesday, 21 October 2020, commencing at 10:00am (New Zealand time).

AGENDA

A. CHAIR’S ADDRESS

B. CHIEF EXECUTIVE'S REVIEW

C. ORDINARY BUSINESS – Resolutions (1 to 4)


To consider and, if thought fit, to pass the following resolutions:

ELECTION AND ROTATION OF DIRECTORS

Mr Richard Rookes retires by rotation and being eligible, offers himself for re-election. Richard was last re-appointed as a director in November 2017. Please see the accompanying explanatory notes for biographical details.

Resolution 1 - That Richard Rookes be re-elected as a director by way of ordinary resolution.

Mr Trevor Burt was appointed by the board as a director of the Company on 24 October 2019 and accordingly, stands for election in accordance with clause 10.4 of the constitution.

Resolution 2 – That Trevor Burt be elected as a director by way of ordinary resolution.

Mr Colin Neal was appointed by the board as a director of the Company on 1 May 2020 and accordingly, stands for election in accordance with clause 10.4 of the constitution.

Resolution 3 – That Colin Neal be elected as a director by way of ordinary resolution.

APPOINTMENT OF AUDITORS – Resolution 4

To record the reappointment of BDO as auditors of the Company and to authorise the directors to fix the auditors' remuneration.

GENERAL BUSINESS - PROXIES

A Proxy Form is included with this Notice of Annual Meeting. Any shareholder of the Company, who is entitled to attend and vote at the Annual Meeting, is entitled to appoint a proxy to attend the Annual Meeting and vote on his or her behalf. A proxy does not need to be a shareholder of the Company.

To be valid, a completed Proxy Form must be produced to the Company by delivering, posting, faxing or emailing it to Link Market Services Limited (see Proxy Form for the address). Proxy Forms must be received no later than 10:00am on Monday, 19 October 2020.

Limited Proxy Form Notice of Annual Meeting